Purchasing and Accounts Payable Officer

Help keep critical operations moving through reliable purchasing, payments and operational support.

Are you a highly organised and customer-focused professional who enjoys working with financial processes, solving problems and supporting business operations?

The Department of Energy, Environment and Climate Action is seeking a Purchasing and Accounts Payable Officer to support purchasing, accounts payable and operational administration activities within the Commercial, Logistics and Resources Branch.

This is an opportunity to join a collaborative, purpose-driven team that plays a critical role in supporting Forest Fire Management Victoria and broader emergency management operations across Victoria. Your work will help ensure suppliers are paid accurately and on time, purchasing processes run efficiently, and critical assets and resources remain ready to support operational requirements.

About the role

As the Purchasing and Accounts Payable Officer, you will undertake a range of purchasing, invoice processing and financial administration activities to support branch operations.

Working closely with internal stakeholders, suppliers and operational teams, you will:

• Raise purchase orders and process supplier invoices
• Manage invoice matching, reconciliations and issue resolution
• Respond to supplier and customer enquiries regarding payments and purchasing activities
• Maintain accurate records and supporting documentation for compliance and audit purposes
• Support fleet administration activities including fuel cards and asset movements
• Assist with inventory ordering and stock control activities
• Contribute to reporting, month-end processes and continuous improvement initiatives
• Support emergency management operations when required

What you'll bring

We are looking for someone who enjoys working with detail, takes pride in delivering quality outcomes and can build positive working relationships across a diverse range of stakeholders.

You will bring:

• Experience in purchasing, accounts payable or financial administration
• Confidence using financial systems, ideally Oracle or similar enterprise platforms
• Strong attention to detail and the ability to maintain accurate records
• Sound problem-solving skills and the ability to manage competing priorities
• A customer-focused approach and excellent communication skills
• Strong organisational skills and the ability to work effectively in a team environment
• A commitment to continuous improvement and quality service delivery
• A current driver's licence and willingness to travel within Victoria when required
• Forklift license may be required

Why join us?

You will be part of a supportive team that values collaboration, integrity, safety and continuous improvement.

DEECA offers:

• meaningful work supporting Victoria's emergency management capability
• opportunities to develop skills across purchasing, finance, fleet and inventory operations
• a collaborative and inclusive workplace culture
• hybrid working arrangements where operational requirements allow
• the opportunity to contribute to services that support communities and public land management across Victoria.

About DEECA

DEECA works to create liveable, inclusive and sustainable communities, environments and industries across Victoria. We value responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

We are committed to creating a safe, respectful, diverse and inclusive workplace where people are supported to contribute, collaborate and do meaningful work.

Interested?

For further information, please contact Andrew Loader, Director Commercial, Logistics and Resources on 0438 491 874.

This is an ongoing position. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers. 

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

Applications close 11.59pm on Wednesday, 30 September 2026.

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply.  We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace.  If you need support to participate, please contact aboriginal.employment@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing.  For more information about our recruitment processes, visit applying for a role with us.