Purchasing and Accounts Payable Officer

Purchasing and Accounts Payable Officer

Support the financial and operational processes that help keep Forest Fire Management Victoria's assets, logistics and emergency management capability running efficiently.

VPS Grade 3 | Ongoing | Altona North | Department of Energy, Environment and Climate Action

Branch: Commercial, Logistics and Resources | Forest and Fire Assets and Resources Division

Are you an organised and customer-focused finance professional who enjoys working with financial systems, supporting stakeholders and ensuring high-quality administrative processes?

The Department of Energy, Environment and Climate Action (DEECA) is seeking a Purchasing and Accounts Payable Officer to provide accurate and timely purchasing, accounts payable and financial administration support for the Bushfire and Forest Services Group.

This is an opportunity to join a purpose-driven team responsible for supporting critical asset, logistics and emergency management operations across Victoria. You will work closely with suppliers, operational teams and internal stakeholders to ensure invoices are processed accurately, payments are made on time and purchasing records are maintained in accordance with departmental policies and controls.

As a Purchasing and Accounts Payable Officer, you will also support the management of Forest Fire Management Victoria fleet and inventory activities, including fuel card administration, fleet servicing coordination, fleet movements and inventory ordering.

About the role

You will bring:

• experience working in purchasing, accounts payable or a similar finance administration role
• experience processing invoices, raising purchase orders and maintaining accurate financial records
• demonstrated experience using Oracle financial systems or similar enterprise resource planning systems
• strong attention to detail and the ability to manage competing priorities while maintaining accuracy 
• the ability to investigate and resolve invoice discrepancies and supplier enquiries in a timely manner 
• strong communication and stakeholder engagement skills, with a commitment to delivering quality customer service 
• experience maintaining records and documentation to support compliance and audit requirements
• a proactive approach to continuous improvement and process enhancement
• a current driver's licence and willingness to travel within Victoria if required
• a forklift licence, or willingness to obtain one if required. 
  

Why join us?

You will be part of a collaborative and supportive team that values safety, integrity, readiness and continuous improvement.

DEECA offers:

• meaningful work supporting Victoria's emergency management capability
• opportunities to contribute to purchasing, finance and operational support functions that underpin critical statewide services
• exposure to fleet, inventory and procurement operations within a large and diverse organisation
• a flexible and inclusive workplace
• hybrid working arrangements where operational requirements allow
• opportunities for professional development and growth
• the chance to work with a diverse range of stakeholders across Victoria.
  

About DEECA

DEECA works to create liveable, inclusive and sustainable communities, environments and industries across Victoria. We value responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

We are committed to creating a culturally safe, diverse and inclusive workplace where all employees feel respected, valued and supported to contribute.

Interested?

For further information, please contact Andrew Loader, Director, Commercial, Logistics and Resources on 0438 491 874.

Specialist/Technical Expertise/Qualifications

• Successful experience using Oracle
• Relevant contemporary experience and confidence working in a purchasing and accounts payable
• Forklift license may be required.
• A valid driver’s licence and willingness to travel within Victoria are required.

This is an ongoing position. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers. 

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

Applications close 11.59pm on Tuesday, 22 September 2026. 

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply.  We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace.  If you need support to participate, please contact aboriginal.employment@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing.  For more information about our recruitment processes, visit applying for a role with us.