Executive Officer

The Executive Officer (EO) provides high level executive and administrative support to the Executive Director (ED) and plays a key role in ensuring the efficient, effective and collaborative operations of the ED’s office. The EO manages the ED’s day-to-day activities, liaises closely with senior executives, external stakeholders and key employees within Resources Victoria and the broader department, and works to ensure administrative support functions are delivered to a consistently high standard.

Specialist/Technical Expertise/Qualifications

• Demonstrated experience in providing administrative support to executives in a fast-paced, high-pressure environment with the ability to meet timelines and deliver consistently high-quality work.
• Exceptional communication skills, both written and verbal, through the development of succinct and clear briefings and documents (e.g. emails, reports, meeting papers and minutes) and well-developed attention to detail including experience in proof-reading/editing documents.
• Well-developed planning and organising skills including the ability to identify processes, tasks and resources required to achieve a goal; reviewing and adjusting as required; developing and implementing systems and procedures to guide work and track progress; recognising barriers and finding effective ways to deal with them.
• Knowledge and experience in using government systems including MACS, SharePoint, Oracle Cloud, and Content Manager is desired.

This is an ongoing position. The work location for this position is Melbourne CBD with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers.

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

Applications close 11.59pm on Thursday, 21 May 2026.

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

A Diverse, Inclusive and Flexible Workplace

DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave. For more information visit applying for a role with us.