Contracts Administration Officer

Provide essential contract administration support that helps ensure critical services, suppliers and commercial arrangements support Victoria's emergency management capability.

Are you an organised and detail-oriented administration professional who enjoys working with contracts, maintaining accurate records and supporting high-quality business outcomes?

The Department of Energy, Environment and Climate Action (DEECA) is seeking a Contracts Administration Officer to provide coordination and administrative support for commercial, contract management and supplier performance activities across the Bushfire and Forest Services Group.

This is an opportunity to join a purpose-driven team that supports Forest Fire Management Victoria (FFMVic) and broader emergency management operations across Victoria. You will help ensure contract documentation, records and governance processes are maintained accurately and consistently, supporting effective supplier management and value-for-money outcomes.

As a Contracts Administration Officer, you will play an important role in maintaining contract records, tracking key milestones, supporting supplier performance activities and providing responsive support to internal stakeholders. Your work will help ensure contracts are administered effectively and continue to support operational readiness and service delivery.

About the role

You will bring:

• experience providing administrative support in a contracts, procurement, commercial or business environment
• strong organisational skills with the ability to manage documentation, records and competing priorities accurately and efficiently
• experience maintaining registers, databases and business records with a high degree of accuracy
• experience using Oracle systems, including purchasing and accounts payable functions
• an understanding of contract administration principles and governance processes
• exposure to Victorian Government procurement frameworks and contract management practices
• strong written and verbal communication skills with the ability to provide responsive customer service
• experience coordinating meetings, preparing documentation, taking minutes and tracking actions
• sound analytical and problem-solving skills, with the ability to support reporting and data management activities
• a commitment to continuous improvement, teamwork and service excellence
• a Certificate IV or Diploma in business administration, procurement, contract management or a related discipline (desirable), or equivalent relevant experience
• a current driver's licence and willingness to travel within Victoria as required
• a forklift licence, or willingness to obtain one if required.

Why join us?

You will be part of a collaborative and supportive team that values safety, integrity, readiness and continuous improvement.

DEECA offers:

• meaningful work supporting Victoria's emergency management capability
• opportunities to develop skills in commercial management, procurement and contract administration
• exposure to contract governance, supplier performance management and commercial reporting
• a flexible and inclusive workplace
• hybrid working arrangements where operational requirements allow
• opportunities for professional development and career growth
• the chance to work with a diverse range of stakeholders across government, industry and emergency management sectors.

About DEECA

DEECA works to create liveable, inclusive and sustainable communities, environments and industries across Victoria. We value responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

We are committed to creating a culturally safe, diverse and inclusive workplace where all employees feel respected, valued and supported to contribute.

Interested?

For further information, please contact Andrew Loader, Director, Commercial, Logistics and Resources on 0438 491 874.

This is an ongoing position. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers. 

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

Applications close 11.59pm on Wednesday, 7th October 2026.

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace 

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply.  We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace.  If you need support to participate, please contact aboriginal.employment@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.